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Vaccination Status FAQ
Vaccination Status FAQ
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Written by Color Support
Updated over a week ago

What are acceptable forms of proof of vaccination?

In order to verify your vaccination status, you can upload any of the following forms of documentation, as outlined by the Occupational Safety and Health Administration’s (OSHA) guidelines (see below for example images):

  • U.S. COVID-19 Vaccination Record Card

  • Immunization records from a public health, state, or tribal immunization information system

  • Record of immunization from a health care provider or pharmacy

  • Medical records documenting the vaccination

  • Any other official documentation that contains the type of vaccine administered, date(s) of administration, and the name of the healthcare professional(s) or clinic site(s) administering the vaccine(s).

Examples of Proof of Vaccination

U.S. COVID-19 Vaccination Record Card

Participants may wish to upload a photo of their COVID-19 Vaccination Record Card. These cards may be provided at the time of vaccination by the provider or pharmacy that administered the vaccine. It is recommended that the card contain the following pieces of information:

  • First and last name

  • Date of birth

  • Vaccine manufacturer

  • Vaccine Lot number

  • Date vaccine was administered

  • Site of vaccine administration

Immunization Records From a Public Health, State, or Tribal Immunization Information System

Vaccine records may be transmitted to a public health reporting system. Participants can access their immunization records from these agencies, often called immunization information systems (IIS). How to access these records may vary state to state, as will the appearance of the immunization record. For more information on accessing a state’s IIS, please visit the Center for Disease Control.

Record of Immunization From a Health Care Provider or Pharmacy

Pharmacies and/or healthcare facilities may provide patients with a vaccination record outlining dose, manufacturer and date(s) of vaccination. Records may vary from institution to institution.

Medical Records Documenting Vaccination

Medical facilities may utilize an electronic or paper method of maintaining records. Participants can request a copy of their medical records through their facility. They may be available through an online patient portal or paper copies may be sent out by the facility’s medical records department.

What if I lost my proof of vaccination?

First, contact your vaccination provider to see if they can provide you with a copy. If that doesn’t work, you can also try to reach out to your state’s or territory’s health department.

If you are unable to get a copy of your vaccination proof, you can provide a dated and signed statement that includes the following information.

  • Your vaccination status: fully vaccinated (2 weeks since final dose), partially vaccinated, or not vaccinated.

  • If you have received any vaccinations, include the following for each dose:

    • The type of vaccine you received

    • Date received

    • The name of the health care provider or clinic who administered it

  • A statement that you have lost or are otherwise unable to produce proof required by the OSHA ETS standard.

  • A statement like: “I verify that this statement about my vaccination status is true and accurate. I understand that knowingly providing false information regarding my vaccination status may subject me to criminal penalties.”

What is the difference between “partially vaccinated” and “fully vaccinated”?

Here are the guidelines set by the Occupational Safety and Health Administration (OSHA):

Partially vaccinated:

  • Not enough doses: You have only received one dose of a two-dose series.

  • Not enough time has passed: You have completed your primary doses, but it has not yet been two weeks since your final dose. If you received Janssen (Johnson & Johnson), it has been less than two weeks since your first and only dose. If you received a two-shot series (for example, Moderna or Pfizer/BioNTech), it has been less than two weeks since your second dose.

Fully vaccinated:

  • It has been at least 2 weeks since the completion of your primary doses. If you received Janssen (Johnson & Johnson), this is two weeks after your first and only dose. If you received a two-shot series (for example, Moderna or Pfizer/BioNTech), this is two weeks after your second dose.

General Disclaimer:

This document contains general guidelines consistent with information made publicly available by OHSA as of the date of publication. Health advisories are often frequently updated and guidance may have changed since the creation of this document. This information is not legal advice and is provided without any obligation to issue updates or corrections. For up to date information from OSHA about the Covid-19 ETS see these OSHA FAQs.

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